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The best AI for meeting notes on this list, in our order, is Fathom, then Fireflies, Notion AI and Otter. Each records or joins your meetings, transcribes them and writes summaries. Our Fireflies vs Fathom comparison also weighs price and data terms.
Their data rules, however, differ more than their features, and two face lawsuits over consent. So each entry below names the catch, not only the price.
Best AI for Meeting Notes: The Short Answer
Among the best AI for meeting notes here, Fathom ranks first: its free plan records, transcribes and stores without limits, and Premium costs $16 a month billed yearly.
Fireflies, meanwhile, suits CRM-heavy teams with strict no-training terms, and Notion AI suits teams already working in Notion. Otter, by contrast, is cheap but trains on de-identified recordings.
The List at a Glance
| Tool | Our score | Free plan; paid plan to start |
|---|---|---|
| Fathom | 3.5 | Unlimited recording; Premium $16/mo yearly |
| Fireflies.ai | 3.4 | Unlimited transcription; Pro $10/mo yearly |
| Notion AI | 3.3 | Trial only; Business $20 per member yearly |
| Otter.ai | 3.2 | 300 minutes a month; Pro $8.33/mo yearly |
How We Ordered This List
This list includes the tools we review that record or summarize meetings themselves. Our review scores decide the order, and ties would go to the lower paid entry price, as in our list of the best AI tools.
General assistants such as ChatGPT and Claude, by contrast, summarize transcripts you paste but do not join calls, so they are not ranked here. Our ChatGPT review and Claude review cover them.
1. Fathom: The Most Generous Free Plan Here
Fathom’s free plan records, transcribes and stores meetings without limits, with advanced AI on your first five calls each month. Premium, moreover, unlocks unlimited AI for $16 a month billed yearly.
What to check, though: sources disagree on whether it uses de-identified data, and Superhuman bought it in September 2026. Our Fathom review covers both.
2. Fireflies.ai: Strict No-Training Terms
Fireflies transcribes without minute caps on every plan, pushes notes into CRMs, and says it never trains AI on meeting content. Pro costs $10 a seat a month billed yearly.
What to check, however: AI credits are small and shared, storage is a total cap, and a 2025 biometric class action is pending. Our Fireflies.ai review explains.
3. Notion AI: Notes Inside Your Workspace
Its Meeting Notes feature records and summarizes meetings into a page, beside your team’s docs and databases. The company, moreover, does not train on your content by default.
What to check, though: full AI needs Business at $20 a member a month billed yearly, and Free and Plus get only a trial. Our Notion AI review covers the plans.
4. Otter.ai: Cheapest Paid Plan
Finally, Otter Pro costs $8.33 a month billed yearly for 1,200 minutes, the lowest paid entry here. It also transcribes live and answers questions about past meetings.
What to check, however: Otter trains its AI on de-identified recordings and faces consent litigation in California and Illinois. Our Otter.ai review covers the details.
Data, Training and Lawsuits
Fireflies and Notion say they do not train on your content, while Otter’s policy says it trains on de-identified recordings. Fathom’s help center says no, though one review reports otherwise.
Otter and Fireflies, moreover, face class actions over consent and voice data. Our guide to which AI tools train on your data compares more tools.
Consent Comes First
Whatever you use, tell participants when a notetaker records, check local consent laws, and control automatic joining from calendars. Keep confidential client, legal or medical calls out unless your contract covers them.
If your team runs on Microsoft 365, also check what your existing plan already includes before adding another bot. Our guide to Microsoft Copilot for productivity covers it, and our list of the best AI for business covers team plans.
How We Research
This list of the best AI for meeting notes draws on our reviews of each tool, read against trackers of each pricing page, company help centers and legal coverage between August and October 4, 2026. One example source is Fireflies’ privacy page.
We run no transcription tests of our own. Our about page explains the criteria, and our list of the best AI for summarization covers general assistants.
Best AI for Meeting Notes FAQ
On this list, Fathom, at 3.5: unlimited free recording and unlimited AI on Premium from $16 a month yearly.
Fathom and Fireflies have free plans with unlimited recording or transcription; Otter’s free plan allows 300 minutes a month.
Fireflies and Notion say they do not; Otter says it trains on de-identified recordings; sources disagree on Fathom.
It depends on local consent laws; Otter and Fireflies face class actions over consent and voice data.
It can summarize a transcript you paste, but it does not join calls like a notetaker.
The Verdict
The best AI for meeting notes on this list is Fathom for most budgets, with Fireflies close behind for CRM teams. Notion AI, however, suits teams already in Notion, and Otter is the cheapest paid option.
Whichever you pick, therefore, announce recording and check the data terms first. Our list of the cheapest useful AI tools covers other budget picks.